Fountain Art has a petty cash system to reimburse all legitimate business expenses under $40 incurred by employees. The petty cash box is kept in the Administration Department and requests should be processed through the Clerical Assistant:

• all requests must be approved by the departmental manager and must be endorsed by the manager's signature or that of a delegated authority

• a company petty cash voucher must be completed and signed by the authorising person in the department and include the date, the amount in words and dollars, details of expense account, details of the purchase and the staff member's name

• vouchers and receipts are to be given to the Clerical Assistant for reimbursement

• petty cash is not to be used for staff celebrations, meals, morning or afternoon teas other than those associated with business meetings or training workshops

• the petty cash book is to be balanced weekly